The Board of Directors
XYZ Co. Ltd
l. This confirms our engagement covering the following services requested by you:
* Statutory audit of the balance sheet of XYZ Co. Ltd (‘the Company’) as at 31st March, 200_, the related statements of Profit and Loss and notes thereon for the year then ended, as required by the Companies Act, 1956.
* Tax audit under section 44AB of the Income-tax Act, 1961, covering the financial statements and Form No. 3CD of the Company for the year ended 31st March, 200_.
The basic objective of our audit is to express an opinion on the truth and fairness, in all material respects, of the presentation of the financial statements in conformity with accounting principles generally accepted in India and to comment on the matters specified in the Companies (Auditor’s Report) Order, 2003 and other provisions of the Companies Act, 1956.
Audit Responsibilities and Limitations
2. We will conduct our audits in accordance with auditing standards generally accepted in India. Those standards require that we obtain reasonable, rather than absolute, assurance that the financial statements and Form 3CD are free of material misstatement whether caused by error or fraud. However, having regard to the test nature of an audit, persuasive rather than conclusive nature of audit evidence together with any inherent limitations of any accounting and internal control system, there is an unavoidable risk that even some material misstatements of financial statements, resulting from fraud, and to a lesser extent error, if either exists, may remain undetected. Also, an audit is not designed to detect error or fraud that is immaterial to the financial statements.
3. As part of our audits, we will consider, solely for the purpose of planning our audit and determining the nature, timing, and extent of our audit procedures, the Company’s internal control. This consideration will not be sufficient to enable us to provide assurance on internal control or to identify all reportable conditions.
4. We will determine that appropriate members of management are informed of fraud and illegal acts, unless they are clearly inconsequential, of which we become aware in the regular course of our audit focused on the financial statements. In addition, we will inform appropriate members of management of significant audit adjustments and of reportable conditions noted during our audit procedures
Management’s Responsibilities and Representations
5. The financial statements and Form No 3CD are the responsibility of the management of the Company, which is also responsible for establishing and maintaining effective internal control, for properly recording transactions in the accounting records, for safeguarding assets, for prevention and detection of fraud and error, for complying with accounting standards, for selection and consistent application of accounting policies, for preparing accounts on a going concern basis where the company is a going concern and for the overall fair presentation of the financial statements. Management is also responsible for providing proper explanation on material departures from accounting standards. Management of the Company is responsible for identifying and ensuring that the Company complies with the laws and regulations applicable to its activities. The management is also responsible for making judgments and estimates that are reasonable and prudent so as to give a true and fair view of the state of affairs of the entity at the end of the financial year and of the revenue, profit and loss and receipts and payments of the entity for the period.
6. Management is responsible for adjusting the financial statements to correct material misstatements and for affirming to us in its representation letter that the effects of any unadjusted audit differences accumulated by us during the current audits and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole.
7. As required by auditing standards generally accepted in India, we will make specific inquiries of management about the representations contained in the financial statements and other reports as may be applicable and the effectiveness of internal control over financial reporting. Auditing standards generally accepted in India also require that, at the conclusion of the audit, we obtain representation letters from certain members of management about these matters. The responses to those inquiries, the written representations, and the results of our audit tests comprise the evidential matter we will rely upon in forming an opinion on the financial statements or other reports. Because of the importance of management’s representations to an effective audit and review, the Company agrees to release ABC & Associates, Chartered Accountants (herein after referred to as “ABC”) and its personnel from any liability and costs relating to our services under this letter attributable to any misrepresentations by management. Management is responsible for providing us with all financial records and related information on a timely basis, and its failure to do so may cause us to delay our report, modify our procedures, or even terminate our engagement.
8. If you intend to publish or otherwise reproduce the financial statements or other reports together with our report (or otherwise make reference to our firm) in a document that contains other information, you agree to (a) provide us with a draft of the document to read, and (b) obtain our approval for inclusion of our report, before it is printed and distributed. The management of the Company is responsible for such document and our responsibility is restricted only to the documents that have been issued under our name.
9. We shall have unrestricted access to whatever records, documentation and other information requested in connection with the engagements.
10. The working papers prepared in conjunction with our audits are the property of our Firm, constitute confidential information and will be retained by us in accordance with our Firm’s policies and procedures. However we hereby acknowledge that the details or data received from you for preparation of these working papers are confidential information of the Company and will not be disclosed by us to any third party, except as set out in paragraph 11 below or when required by legislation, without the prior written consent from the Company.
11. In accordance with the Statement on Peer Review issued by the Institute of Chartered Accountants of India, our attestation services may be subject to a peer review to be conducted by an independent reviewer who can inspect, examine or take abstract of our work papers including those provided by you.
Fees and Billings
12. We estimate that our fee for our services, as described in paragraph 1 of this letter, will be Rs ___plus out-of pocket expenses and service tax, as applicable. In subsequent years, we will provide you with a similar estimate of our fees and expenses prior to the commencement of our audit work. Our bills are payable promptly on presentation.
13. Our fees are based on the level of staff and the time required to complete each assignment. These would be reviewed every year, to consider the impact of increase / decrease in staff costs based on changes in payment scales, inflation and changes in assignment scope in your business.
14. Except to the extent finally determined to have resulted from ABC’s gross negligence or willful misconduct, ABC’s maximum liability to the Company, for any reason, relating to the services under this letter shall be limited to the fees paid to ABC for the services or work product giving rise to liability, the Company will indemnify and hold harmless ABC and its personnel from any claims, liabilities, costs and expenses relating to our services under this letter.
15. In the event we are requested or authorized by the Company or are required by government regulation, or other legal process to produce our documents or our personnel as witnesses with respect to our engagements for the Company, the Company will reimburse us for our professional time and expenses, as well as the fees and expenses of our counsel, incurred in responding to such requests.
16. Any additional services or any work for advisory services that you may request, and that we agree to provide, will be the subject of separate written arrangements.
17. Should conditions not now anticipated preclude us from completing our audit and issuing a report as contemplated by the preceding paragraph, we will advise you promptly and take such action as we deem appropriate.
18. If any portion of this letter is held to be void, invalid, or otherwise unenforceable, in whole or part, the remaining portions of this letter shall remain in effect.
Pursuant to our agreement as reflected in this letter, we will audit and report on the financial statements and tax audit and other reports of the Company for each of its subsequent fiscal years until either the Company or we terminate this agreement.
If these arrangements are acceptable, please sign one copy of this letter and return it to us. We very much appreciate the opportunity to serve you and would be pleased to furnish any additional information you may request concerning our responsibilities and functions. We trust that our association will be a long and mutually beneficial one.
ABC & Associates
XYZ Co. Ltd